Human Resources Specialist

Real Oct 07, 2026 System Admin

1. Recruitment and Onboarding

Coordinate with relevant departments to consolidate staffing requirements and prepare and monitor recruitment plans for each period, ensuring alignment with approved timelines and headcount.
Coordinate the review, development, and updating of job descriptions, recruitment criteria, and competency requirements for each position.
Post vacancies, source candidates, manage recruitment channels, service providers/headhunters, and recruitment costs in accordance with Company regulations.
Screen applications, conduct preliminary interviews, arrange interviews, perform reference checks, consolidate assessments, and notify candidates of the results.
Complete hiring proposals, offer letters, and recruitment documentation; maintain the candidate database and prepare periodic recruitment effectiveness reports.
Coordinate new employee onboarding; guide employees in completing personnel records; monitor probationary assignments and training, probation reports and evaluations, and employment contract procedures.

2. Compensation, Benefits, and Employee Relations (C&B)

Manage the entire employment contract lifecycle, including drafting, execution, monitoring, renewal, amendment, transfer, appointment, removal from office, and termination in accordance with approved decisions.
Consolidate attendance records and payroll inputs; calculate salaries, allowances, bonuses, deductions, and other entitlements accurately, punctually, and confidentially.
Handle procedures relating to social insurance, health insurance, and unemployment insurance; reconcile contributions, process employee benefits, and manage relevant documentation.
Register personal tax identification numbers and dependants; process personal income tax withholding and declarations, annual tax finalization, issuance of tax documents, and employee support in accordance with applicable regulations.
Process work permits, visas, temporary residence cards, and other documents relating to foreign employees, where applicable.
Monitor trade union contributions, employee benefits, and related obligations; provide policy guidance and handle employee relations matters within the assigned scope.
Participate in developing, updating, and implementing internal labour regulations, collective bargaining agreements, compensation and benefits policies, and other HR regulations and procedures.

3. Learning and Development

Coordinate training needs assessments and prepare periodic training plans and budgets in line with the Company’s direction.
Organize onboarding programmes, internal training, and external training; manage schedules, records, costs, and logistical arrangements.
Source, evaluate, and manage training providers and instructors; prepare proposals, contracts, payment documentation, and final settlements in accordance with established procedures.
Collect feedback and evaluate post-training results and effectiveness; monitor the application of acquired knowledge and recommend programme improvements.

4. HR Data, Records, and Reporting

Manage, update, and archive physical and electronic personnel records, ensuring that documentation is complete, easily retrievable, and compliant with personal data protection requirements.
Prepare and update assigned reports on workforce movements, recruitment, probation, employment contracts, payroll, insurance, training, and other HR metrics.
Draft, issue, and archive HR-related decisions, notices, official correspondence, forms, and other documents within the assigned scope.
Update data in HR software and management systems and proactively verify its completeness, accuracy, and consistency.

5. Compliance and Process Improvement

Keep abreast of legal requirements relating to labour, insurance, personal income tax, trade unions, and foreign employees; report changes and recommend appropriate implementation measures.
Periodically review HR records, processes, and data; identify compliance risks and recommend corrective actions, process improvements, and digital solutions.
Coordinate the provision of records and data for inspections, audits, or work with competent government authorities as assigned.

6. Other Responsibilities

Coordinate HR and employee engagement activities and perform other duties as assigned by the Director of the Administration and Human Resources Division.

Age: 25-35

Gender: Nữ

Level:

Bachelor’s degree in Human Resource Management, Labour Economics, Law, Business Administration, or a related discipline.
At least three years of experience as an HR Generalist or in an equivalent position.
Experience in HR within a real estate or construction company/group or a project development company is preferred.
Good English communication skills or above.
Sound understanding of organizational structures, job functions, and workforce competency requirements in the real estate and construction sectors, with the ability to identify and assess candidates’ professional qualifications and experience.
Strong knowledge of laws and regulations relating to labour, social insurance, personal income tax, trade unions, and HR administration records.
Hands-on experience in payroll, social insurance, personal income tax and tax finalization, employment contract administration, and employee record management.
Experience in processing work permits and other documentation relating to foreign employees is preferred.

Skills and knowledge:

Strong recruitment, interviewing, and candidate assessment skills, with the ability to source talent and build effective relationships with candidates and recruitment partners.
Strong data consolidation and analytical skills, with the ability to prepare clear and accurate HR reports.
Proficiency in Microsoft Office, particularly Excel; experience using HR management software or HR information systems is an advantage.
Strong planning, organizational, and time-management skills, with the ability to manage multiple tasks simultaneously and meet deadlines.
Strong communication, persuasion, coordination, and problem-solving skills, with the ability to handle matters tactfully when working with employees, managers, and external partners.
Strong internal customer service and problem-solving mindset, with a proactive approach to recommending process improvements.

Other requirements and qualities:

Outgoing and approachable, with strong communication and relationship-building abilities; energetic, responsive, and adaptable.
Proactive, enthusiastic, and accountable, with the ability to follow tasks through to completion.
Careful, honest, and highly committed to confidentiality and compliance.
Adaptable and quick to learn, with the ability to work effectively in a fast-paced environment involving multiple priorities and tight deadlines.
Systematic thinking, a strong desire for professional growth, and the potential to progress to a Senior HR Specialist or HR function lead role in the future.